Congratulations! You’ve booked your wedding venue. You can check off that task from your wedding planning checklist. But do you know what to do next? If not, don’t worry, this post is for you! I’ll be sharing with you below the first 5 things you’ll need to do once you’ve booked your venue.
Be Aware of the Venue’s Requirements and Deadlines
Once you’ve completed the process of booking your venue, it’s a good idea to take another look at your contract so you are aware of your venue’s requirements and deadlines. Some things to look for are whether you are required to carry liability insurance for your wedding and if you are required to choose vendors from their approved list. You’ll also want to make note of deadlines given for making payments, providing your headcount, submitting a floor plan, and selecting the menu (if the venue provides catering).
Establish Your Budget
If you have not yet set a budget for your wedding, you’ll want to do that as soon as you’ve booked your venue. First, you’ll need to determine if you and your partner will be shouldering the cost of the wedding on your own, or if you have family members that will be contributing. Also, you’ll need to decide as a couple what your priorities are for the wedding. Establishing your budget early on will make the wedding planning process easier because it will help you to make decisions and know how much you have available for booking vendors and purchasing wedding items.
For help with creating your wedding budget, view our post “Creating A Budget For Your Wedding”
Hire Your Key Vendors
If you have room in your budget, I highly suggest hiring a wedding planner. Not because I am a wedding planner, but because if you’ve never planned a wedding before they can be so valuable when it comes to creating a realistic budget, making decisions, selecting vendors, and keeping on schedule. Besides hiring a wedding planner, you’ll also want to book your photographer, videographer, caterer, and entertainment vendors. The sooner you book your key vendors, the better. The best vendors get booked quickly. If you wait on hiring your them, you will be stuck with less experienced or less reputable vendors to choose from.
Create A System For Staying Organized
As you go through the wedding planning process, you will start to collect contracts, brochures, menus, timelines, checklists, photos, etc. You will need a place to hold all of this information in an organized fashion. Some brides have a “wedding planning binder” with folders for each category. While other brides keep all of their planning details digitally in folders on their computer. Whatever works for you is fine as long as it is organized. And be sure to create a place where you can easily access your balances owed, payment due dates, and contact information for your venue and vendors.
Purchase Wedding Insurance
Your venue may require you to purchase wedding insurance. But I highly recommend you do even if your venue does not require it. You will be spending a lot of money on this wedding, and the peace of mind it will give you is worth every penny. With wedding insurance, you would be protected if the venue goes bust before the wedding day, or if everyone gets food poisoning at your wedding reception. Some insurance policies even cover wedding cancellation, vendors who don’t show up, or the theft of wedding gifts. Wedding insurance is surprisingly affordable. You can purchase a policy for under $200. A few good companies to check out are WedSafe, WedSure, Markel Insurance, The Event Helper, and Wedding Protector Plan. And if you are a homeowner, talk to your insurance agent about covering your wedding under your homeowner’s policy.
These are the first 5 things I suggest you do once you have booked your venue. Of course, there are many more tasks you will need to complete. If you feel overwhelmed with all the details and think you may need some help with planning, A Daydream Wedding is here for you! We’d love to help make the process fun and easy for you and save you some time and money as well. Contact us today for more information or schedule your free wedding planning consultation.
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