There is SO much that goes into planning a wedding, that some little details can easily be overlooked. As a wedding planner, we see this a lot! We wanted to take a few moments to go over some really important things that can’t be forgotten!
1. Vendor Meals
Make sure you don’t forget about feeding the vendors that are working your wedding! Wedding vendors are typically hired to work designated hours and therefore are unable to leave the premises to grab a meal. And since many vendors will be working hard ALL DAY to make sure your wedding goes perfectly, they will be hungry! We suggest providing a meal for any vendor working 6 or more hours at your wedding. This typically includes your dj, photographer, videographer, bartender, and wedding coordinator.
2. Emergency Kit
You never know what will happen on your wedding day, and it’s best to have an emergency kit on hand to supply quick fixes for unforseen problems or issues. You never know when Tide-to-Go sticks, extra boutonniere pins, band-aids, and Tums will come in handy. If you’d like some more ideas on what to pack in your emergency kit, check out blog post about THE ULTIMATE WEDDING DAY EMERGENCY KIT.
3. Guest Book Pens
Usually, bringing the guest book is a pretty easy one to remember, but the pens aren’t as easy for some reason. We would hate to see you have your guestbook there without anything for your guests to write with! And we’d hate to see guests using a pen from some hotel that your grandmother pulled out of her purse to sign your guest book! We suggest the Sharpie fine point pens or a gliding gel ballpoint pen, as they seem to write the nicest.
5. Sunset Time
Most often, photographers like to get photos during the “Golden Hour” (aka sunset photos) of the bride and groom. So, naturally it would be a good idea to find out what time the sun will set on your wedding day. A simple Google search will bring up what time it sets, but we suggest even further to check out your venue beforehand in case your are up against tall trees, a mountain side, or something that could make that sunset time a little earlier.
6. Tips and Gratuity
Some vendors, such as caterers, will outline what their expected gratuity is in their contracts. However, many other wedding vendors may not, but we suggest that you do give a tip. Tipping 15% to 20% is a good average to base it upon. It’s easiest if you put that designated tip amount into envelopes for each vendor and give those envelopes to your wedding coordinator to hand out.
7. Gift Taker
After your wedding reception is over and clean up begins, it will be important to know who is in charge of taking all of the presents and where those presents need to go. Most often the bride and groom leave after the last song, so someone needs to be in charge of the gift taking process.
8. Ring Bearer Pillow and Flower Girl Basket
It is easy to get caught up in planning the wedding and getting everyone’s outfits put together, and forget these two little accessories that are actually quite large details in your wedding ceremony! Be to purchase or make a ring pillow for the Ring Bearer and a basket for the Flower Girl. And don’t forget to pack it up so that they can easily grab them when they line up for the ceremony processional. You don’t want to be walking down the aisle and realize, “Oh shoot, where is the basket and pillow!”
9. Comfortable Shoes
If you have a pair of heels that are actually great for dancing the night away in, then congrats! But, typically a lot of brides (and women in general!) need a change of shoes for the reception. This is something important to bring just in case. Sandals, ballet flats, or your favorite pair of white sneakers will do!